Job opening: Finance officer
Qualifications: Finance Officer
- Must be a Graduate of Accountancy or any related course.
- Minimum of 5 – year experience in actual finance work in a Cause Oriented Organization.
- Must possess good verbal and written communication skills.
- Ability to plan and develop internal control system including sheets for monitoring and reporting.
- Knowledge in computer system, generally MS Office applications particularly Excell, Quickbooks and other accountancy software.
- Must have strong bookkeeping and accounting knowledge and analytical/problem solving skills.
- Experience in handling foreign funds and able to respond efficiently to funding partners ’queries.
- Able to work effectively in a diverse cultural environment.
- Can work with minimal supervision and a team worker.
- Creative and takes initiative.
Terms of Reference
The Finance Officer is primarily in charge of the financial management of the office.
1. Manage day to day financial transactions of the office
- Review bills received for payment
- Prepare Cheque/Cash Vouchers for Disbursements
- Prepare payroll and release the same
- Prepare payment of the federation’s obligations to government and its employees, e.g. BIR/SSS/PhilHealth/Pag-ibig
- Receive and issue OR for any amounts received by AFAD as income or non-income items
- Monitor requests and liquidations of Cash Advances and Cash on Hand of Staff
- Transact with the bank as authorized by the Secretary General (Cheque Encashment/ deposits/withdrawals/Time Deposits/ passbook updating/ and fund transfers to member orgs/focal persons (either through Telegraphic or Western Union etc.)
2. Ensure implementation of finance policies
3. Prepare journal vouchers for non-cash transactions
4. Maintain updated books of accounts of the office; Devise and implement manual and/or computer-based system for general accounting
5. Prepare and analyze periodic financial reports detailing assets, liabilities, and equity, such as Balance Sheet, Statement of Income and Expenditures, and Schedules of Subsidiary Accounts and interpret them to the Secretary-General
6. Keep track of all financial subsidiary records (e.g. Salary Loan Receivables, Loans Payables/Receivables, Office Equipment/ Furniture Schedules, BIR/SSS/PhilHealth/Pag-ibig Remittances); Issue Statement of Account for Receivables
- Facilitate proper recording & filing of all financial records and corroborating documents
- Compile and analyze financial information to prepare entries to various accounts
- Reconcile and balance accounts
7. Supervise work of the bookkeeper
8. Monitor fund status of different projects of the Federation
9. Prepare budget proposals and financial reports to funding agencies and donors
10. Recommend a sustainability plan which may include investments and trust fund proposal
11. Answer queries of auditor re: financial reports and office systems, policies and procedures
12. Perform other tasks as may be assigned by the Secretary-General